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First Connection with Xero

Step 1 - neXtep easy Data Connect Page

1. From the Onboarding area, you are led to the Data Connect page.

Data Connect

 

2. Click on the Xero icon.

 

Xero Icon

Step 2 - You Authorize Xero Connection

Xero application authorisation screen

Xero application authorisation screen

3. Select your Business name from the drop down list

4. Click the Authorize button

5. Sit back and relax!

 

Note

  • Data Connect like this is only required for your first link-up.

  • For future months, data connect will happen automatically at the start of each month.

Data Transfer to neXtep

You can either:

  • watch the spinner until it is complete:
  • click on the detail button to watch progress as we gather and use your Xero report data:

Step 1 - Key Data for Calculations

Action

Information

Step 1

Step 1 tasks must be completed before you are able to move on to use neXtep easy. The output from these tasks is used to assess your current position.

Authorization accepted

You have accessed Xero using your login and password. This gives neXtep easy access to your accounting reports or other data we need to assess your business performance.

First month data collected

neXtep easy collects the data required from your previous full month. This basically means your Income Statement, Balance Sheet and Operational Cash Flow. If this data is not available within reports, neXtep easy calculates the information it needs from other summaries in your accounting app.

Base data defined

neXtep easy sets your latest full month as your Base Data. All future progress is measured against this month. So, for example, if you start neXtep easy in March 2016 then data retrieved for February 2016 is your Base Data set.

Historical data collected(13 months)

neXtep easy goes back 13 months to gather monthly reports data summaries and invoicing data.

Your metrics calculated

We use your report and chart of accounts data to calculate your financial metrics performance.

Industry metrics compared

We compare your own financial metrics against global industry metrics for your revenue range, then rank them to calculate the one best thing for you to do right now.

Take Action ready

You are now able to move on to the next step - we advise you of your first Action and first Activity for that Action.

Historical data collected

neXtep easy goes back as far as five years to gather monthly reports data summaries so that we can calculate trends in your business performance.

Future months ready

As the final step, neXtep easy secures your Xero authorization key for up to six months ahead, so that we can automatically access and analyse your data without having to bother you. You will receive a message each time your accounting app is accessed.

Your metrics calculated

We use data from your financial report summaries to calculate key financial metrics about your business

Industry metrics compared

Your own business metrics are compared with global metrics for your industry, and potential wealth improvements for your business are calculated. We determine the one best action for you to take, right now, towards those wealth improvements.

Dashboard ready

Dashboard graphics and the detailed information behind them are now ready for you to track your progress.

Step 2 - Background Data Collection and Calculations

Step 2

While you move on to Take Action and Guidance, we continue collecting data for deeper analysis of your business.

Additional Historical data collected

neXtep easy goes back up to 5 years to gather additional reports data summaries and invoicing data.

Your metrics calculated

We use your report and chart of accounts data to calculate your financial metrics performance.

Industry metrics compared

Your own business metrics are compared with global metrics for your industry, and potential wealth improvements for your business are calculated. We determine the one best action for you to take, right now, towards those wealth improvements.

Customer data collected

We collect and analyse information on your current active and past customers.

Item data collected

We collect and analyse information on your current active and past items, both tracked and untracked.

Sales data collected

We collect and analyse information on your current active and past invoices and invoice lines.

Dashboard ready

We update your dashboard charts.

 

 

Mapping Process

  • neXtep easy maintains a table with all known used report account names from Xero.We reconcile major values to ensure a good match.

  • We use this successful mapping to load your data into our tables.

 

Unmatched Fields

  • However, you may have decided to name an account a little differently to our matching, so the current mapping doesn't work for the reports we just received from you.

  • In this case, we present to you a popup, and explain that we will need to review the data within the next 24 hours, and may need to contact you.

 

Connection Complete

  • Once your connection is complete you will see advice on the Data Connect Page:

 

 

Linking on Following Months

1.  Your authorization provides us with the ability to re-visit your Xero site and we do that at the beginning of each month.

2.  You are advised of the data update, but you are not required to do anything.

3.  You will see the results of your previous month efforts in the neXtep easy dashboard.

Current Linkage Warning

1.  If you try to link again at any time, you will be advised that the linkage is already there.

2.  You can choose to retain it (stay here button)

Changing Accounting App Link

1.  If you click on the icon for a different accounting app from the one you are currently connected to, you will get a message like this one below.

 

2.  Stop button if you don't wish to continue with the change

3.  Continue button if you wish to set up a new data connection.

4.  This will cause a new connection at the beginning of the next month.